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John Clayton
01 · Systems

Systems, not slide decks.

We don't hand over a strategy document and leave. We build the system around how your business already runs, put it in your team's hands, and keep it running. Every module below is live in a real business today.

01 · The margin dashboard

Know where you stand today, not at month end.

Set your targets once: monthly revenue, gross profit percentage, overheads. The dashboard tracks every job against them every fortnight and shows what's left as true profit. Green, amber or red, on the screen you open first.

Proof

Running at a Brisbane luxury builder, built around the owner's own "magic equation" for the business.

THIS FORTNIGHTREVENUE82%GP %16.1OVERHEAD64%JOB 101JOB 102JOB 103JOB 104● ON TARGET ◐ WATCH ○ BEHIND
02 · Claims and cashflow

Three schedules. One answer you can bank on.

Your contract says one date. Your claims board says another. Your site supervisor knows the real one. The system holds all three and uses the most reliable date for each stage, from deposit to handover, so your cashflow forecast reflects what's happening on site. Supervisor dates lock on entry and every change is audited.

Proof

Running across every active job at a Brisbane luxury builder.

CONTRACTCLAIMSSUPERVISORONE DATE PER STAGE · DEPOSIT TO HANDOVER
03 · Accounts payable

Invoices that file themselves.

Invoices arrive by email or upload. AI reads them, matches them to the job, the purchase order and the cost code, and checks the GST and for duplicates. Then they route for approval by value: the site supervisor for small amounts, the project manager for larger ones, the director above that. If a subcontractor's insurance or licence has expired, the invoice is blocked until it's fixed. Retention is tracked. Approved invoices go to Xero.

Proof

Built on the builder's existing jobs, users and mailbox. No duplicate records.

INVOICEREADMATCHAPPROVEXEROJOB · PO · COST CODE · GST · DUPLICATESSUPERVISOR → PROJECT MANAGER → DIRECTOR
04 · Client portal

Every variation agreed, priced and signed.

Clients see their selections, questions and post-contract variations in one place, grouped the way your team prices them. Admins control what's published and when. Approved items become a signed PDF with GST-inclusive totals, evidence and a frozen record, so there's no argument at handover about what was agreed.

Proof

Running as a luxury builder's client hub, and as the portal behind this website.

VARIATIONSV01SIGNEDV02PRICEDV03DRAFT
05 · Field and site accountability

The office sees what the site sees.

Fortnightly checks for every supervisor on every job: client update sent, photos uploaded, safety walk done. Gaps are highlighted before the client notices. Field apps are built for a phone in one hand on site, with large tap targets, and keep working when the signal drops.

Proof

Site supervisor checks in residential construction. Field flows tested on phones down to 360 pixels wide.

CLIENT UPDATEPHOTOSSAFETY WALKFORTNIGHT 14
06 · AI on your operations

AI that does work, not demos.

We put AI where it saves hours: reading invoices and documents, answering questions from your live data, searching your policies and procedures, and drafting the copy nobody has time to write. Every assistant only sees what the person asking is allowed to see, and every answer can be traced back to its source.

Proof

Invoice assistant in construction. Knowledge assistant with citations at a multi-division enterprise.

WHICH CLAIMS ARE LATE?SOURCE 1SOURCE 2SOURCE 3

The standard your auditor expects, as standard.

  • Sign in with Microsoft 365, with two-factor authentication for administrators
  • Role-based access enforced in the database, not just on the screen
  • A full audit trail of who changed what, and when
  • Sensitive data classified, and kept out of exports, search and AI
  • Nightly encrypted backups held outside the platform
  • Accessible to WCAG 2.2 AA, and usable on a phone on site
  • Connects to Xero, MYOB, Employment Hero and Microsoft 365. Integrate, never duplicate.
How we work

Start with one division. Prove it. Then grow.

  1. 01

    Discover.

    We sit with the team that feels the pain most, map how the work actually flows, and list every system you use. Within about two weeks you have a scope of works and an indicative cost.

  2. 02

    Build.

    We build in stages, starting with one contained part of the business. Your team uses it on real jobs from the first release, and we adjust from what they tell us.

  3. 03

    Run.

    We stay on. New modules as you grow, regular reviews of what's working, and a system that keeps pace with the business instead of falling behind it.

What is two points of margin worth to you?

Find your margin leak